Date of Meeting: February 19, 2001

Attendees: E-Mail Addresses:

Mary Beth - Hoagland hoagland_m@hccanet.org

Jerry Meyer - jmeyer9@cinci.rr.com

Maria Meyer - mmeyer9@cinci.rr.com

Sharon Meyer - jmeyer5@cinci.rr.com

Jim Meyer - jmeyer5@cinci.rr.com

Nicole Price - printfirst@aol.com

Suzann Warden - suzannwarden@yahoo.com

 

 

Absent

Brenda Gallagher - bgall@cinci.rr.com

Randy Kent - stgecft@aol.com

 

FANS Volunteer Attendees

Anne Flick

Carol Voss

 

 

Opening Prayer: Jerry Meyer

Guest Speaker:

John Wood from the Finneytown Community Theatre came to speak with FANS regarding a location for summer theater per Randy Kent's request. Mr. Wood stated that he is looking for access to a facility in the Finneytown area. Due to the high cost of renting Finneytown High School's theatre, his group is trying to find a location elsewhere in Finneytown. His interest is to provide an outlet to do theatre in Finneytown, improve community relations, and provide his group with an audience and a place to perform. Mr. Wood stated that he was not looking for financial assistance from FANS but rather access to a facility and an audience base.

Jerry stated that the goal of the FANS organization was to provide financial support for the performing arts for the kids at school and then the Parish. Jerry asked Mr. Wood if there would be equipment available for St. Vivian's to use. Mr. Wood stated he could get equipment through Tri-County players due to them not having a summer theater. Equipment is rented from Tri-County players.

Mr. Wood stated that he ideally would like to use the facility for auditions, rehearsals and performances.

Jerry stated that the use of the facility is not determined by FANS and that FANS has to contact the rectory to schedule time. Also an outside group using the facility would need to be approved by Temporal Affairs and Parish Council.

Jerry Meyer to discuss interest of Finneytown Community Theatre with Father Jack.

 

 

Old Business:

Minutes approved from last meeting.

 

Treasury Report: Checking Account $37.60. The amount of $16.40 was subtracted from the original balance of $54 for check printing fees. Savings Account remains unchanged at $1371.50.

 

Jerry received a donation of $50 from Susan & John Waksmundski and a $100 donation from Marie Coogan. Checks given to Nicole to be deposited into FANS checking account. Jerry stated that he had written thank you notes.

 

Membership Committee Report: Jim Meyer stated that he contacted people from the volunteer sign up sheet and that most are willing help with whatever is needed. Jim requested that Maria Meyer submit a new original copy via e-mail so that he can update the list with e-mail addresses and specific interests of volunteers (ie. Set design, bake sales, etc.)

 

Pepsi Note Update: Maria Meyer stated that the school had received 2,385 Pepsi Notes with 12 classrooms submitting Pepsi notes. Mrs. Armour's class won the pizza and Pepsi party. Mr. Kennedy's class was second runner up and will receive a special treat provided by Fans.

All Pepsi notes were counted and submitted to Mary Beth Hoagland. Mary Beth to turn in notes and order music supplies.

Special thanks to Sharon Meyer once again for bringing the idea to the attention of FANS. Also a very special thank you to Maria Meyer for organizing the Pepsi Notes program.

 

Toy & Clothing Sale Bake Sale: Maria asked group to bake two items and drop off Friday night, March 30^th.

 

Karaoke Fundraising Update:

Jerry Meyer stated that the date of March 31 for the Karaoke night would have to be changed due to NCAA Final Four. Group voted to change the date to Friday, April 27. This was the first night available for Parish Activity Center and Ursuline Hall. Due to that being First Communion weekend, Jerry will inform Jodi Bender for the schedule of First Communion rehearsal.

 

Jerry: Liquor License required. Need F1 license for beer. Cost $20, Kathy Rothschild has forms available.

Beer: 3 Kegs and Ten cases of beer used for the Cross Town Shoot-Out Party (175-200 people). All cases of beer that are not sold can be returned.

Tickets: Group decided paper tickets not required. We would keep a list of reservations.

Time: The time for the event was discussed and will be agreed on at the next meeting.

Jerry to put article in church bulletin to let the Parish know to mark their calendars for Karaoke Night.

 

Maria stated that the cost to Sponsor a Table should be $30 and would include two tickets. Group agreed.

 

Jim stated he spoke with Cindy Pumple regarding pop. Boosters have a contract with Pepsi for pick-up/delivery. Two-liters $.97 and purchased by the case (8 per case). Pepsi will accept returned pop by the case.

 

Suzann will work with Brenda to forward letters to local companies for door prizes.

 

Nicole to work with Maria on table decorations. Nicole still working on donations for deserts.

 

Anne Flick working with Michelle Frey on all babysitting arrangements.

New Business:

Tom Kraemer displayed logo ideas for FANS. The logo ideas were terrific and two were selected and Tom will work on them using our comments. A very special thank you to Tom for an excellent job. Tom will make changes and bring to next FANS meeting.

 

Spring Musical: The Spring Musical for grades 1-5 will be held April 5. The Jr. High Musical will be held May 18^th and 19^th. Mary Beth has music and play information for grades 1-5; however the Jr. High Musical was still be worked on since the Pirates of Penzance literature and music received was not usable. Mary Beth is in search of a new play for Jr. High.

 

Mary Beth stated that she would be sending out volunteer sheets for Spring Musical Assistance. When sheets are returned they will be forwarded to Dave Raffenburg for his use in getting the different groups (ie. Bake sale, costumes, clean up, programs) organized.

Cost of the programs for the Christmas performances were as follows:

Elementary: $554.05 Jr. High: $466.03

 

Nicole stated that there was still a little money left over from ads used in the Christmas programs and she was waiting to hear from Landen Digital on the exact amount.

Message Ads and Sponsor Ads will still be used as a fundraiser for the Spring Musical as well as seeking more advertising. Nicole to forward all forms to Mary Beth to give to Dave Raffenburg for coordinating the programs for the Spring Musical.

Admission will be charged for the Spring Musical since it is not a school requirement. This will assist with fund raising.

Mary Beth stated that the backdrops needed for the play cost $400 a piece. The Christmas Musical invoice for set-design and back drops totaled $1500.

 

Maria stated that we need to send a letter out to the parish letting them know how much these musicals cost with a sample budget. This way they will be aware of what it takes to put on a performance. This letter would be similar to the one used by PTA indicating that PTA pays for buses for field trips and provides monies for the teacher's for school use, etc.

 

Anne Flick brought up the idea of having a Performing Arts Awards Banquet. The group discussed it being a Celebration banquet and possibly having the Jr. High Choir sing. Further discussion will be required.

 

Jerry stated that Randy Kent had an idea to have a Halloween Dance as a fundraising event. The group thought this was a good idea and will be discussed in the future.

 

Jerry requested that all events that require the use of the Parish Activity Center be e-mailed to him as soon as possible. Jerry has to turn in dates by the end of February for use of Activity Center for 2001-2002 school year. Events mentioned so far as follows:

Halloween Costume Dance

Karaoke Night

Variety Show

Arts Fair

The next meeting of FANS is scheduled for March 19, 7:00 p.m. in the Faculty Lounge.

Closing Prayer: Jerry Meyer