Minutes
Date of Meeting: October 30, 2000
Attendees: E-Mail Addresses:
Brenda Gallagher
Joan Gory
Mary Beth Hoagland
Randy Kent
Jerry Meyer
Sharon Meyer
Nicole Price
Suzann Warden
Opening Prayer: Jerry Meyer
Old Business:
Nicole Price indicated an error on the minutes for the October 23, 2000 meeting. Brenda Gallagher stated in reference to appointing a treasurer, check writing authority would only be vested in the President of the Boosters, the Treasurer, and Father Jack. Mr. Vance was previously stated instead of the President of the Boosters.
Minutes were then approved from last meeting with change.
Jerry Meyer stated that he made several attempts to contact Karen Leeker who attended the first meeting and was interested in becoming a board member. Jerry left a message on her answering machine. As of the date of this meeting, he has had no return call.
New Business:
Mary Beth Hoagland introduced Joan Gory. Joan was asked to come to the meeting to assist in helping with the Christmas play. Mary Beth requested attendance of several parents who helped with last year’s play.
Jerry Meyer stated that he received an e-mail from Kevin Vance regarding the minutes that were faxed to him from the previous meeting. The comments were as follows:
Mr. Vance would re-iterate that the group addresses both music/drama and art as we have them defined in the school.
Jerry Meyer asked if we were all in agreement that the boosters include art. The group agreed without hesitation.
Randy Kent commented that having the Art Teacher get involved would be great. This would help out with the scenery for the plays.
Nicole Price commented that one of the fund raising events for thought was having a St. Vivian Art Fair in the Spring encompassing all music and art.
Jerry Meyer stated that in the future maybe it would be possible to bring extracurricular art reach programs in the school. (Example: After school program of art classes).
Jerry Meyer to extend invitation to art teacher to come to future meetings.
Mr. Vance stated that when identifying a wish list of items or services, he feels strongly that a wish list should come from the school principal on behalf of the staff and not from individual teachers. The principal is the only one that understands the needs of the many. It would be the principal’s responsibility to meet with the staff to set the priority of their wish lists.
Jerry Meyer stated that Mary Beth Hoagland was not at the Boosters meeting as faculty, but as someone involved in extracurricular activities. Mary Beth would be someone involved in extracurricular activities, as a coach would be in the athletic boosters meeting.
Jerry Meyer stated that it is important to have Mr. Vance come to a meeting so that he understands that the Creative & Performing Arts Boosters is for extracurricular activities and not for school functions.
Mr. Vance has prior commitments on Monday evenings. Jerry stated that he would contact Mr. Vance and try to schedule a meeting with us on a Tuesday. Jerry to submit e-mail and let everyone know when Mr. Vance can meet with us.
Brenda Gallagher commented that she would like to ask Jodi Bender to attend one of our meetings to understand how the division is made between the school and the parish. Maybe Jodi would be able to assist us.
Jerry Meyer stated that the Metzgers, (Roger Bacon Band Boosters) could assist as well.
Jerry continued to state that the definition from school and parish should be written as part of the by-laws with the administration of school to define all school items.
Brenda Gallagher stated that the definition should be based maybe by event instead of being school related or not. (Ex. Choir Trip) Group agreed that could be a solution.
Mr. Vance stated in his e-mail that monies raised last year during the plays have always been set aside in a separate account and will remain there. So the $1500 is in the account to be used by the music/drama teacher for their expenses.
Jerry Meyer stated that the account balance for the St. Vivian Performing Arts Boosters is currently at zero.
Mr. Vance stated in his e-mail, in regards to having any volunteers at your next meeting, please make it very clear that this is a study group at this time. Under your leadership, you are studying a proposal to begin a new group. Mr. Vance stated he would hate that the volunteers show up with the understanding that this group is up and running in an official capacity.
Jerry Meyer stated and we all agreed that we are awaiting the approval by Parish Council before making anything official. We are trying to assist in anyway possible for the Christmas program and hopefully get a group organized before future events.
Mr. Vance commented that it was a great idea for soliciting ads for the program of the upcoming plays. He feels this could be done regardless of the status of the group approval process.
Nicole Price discussed selling patron ads for the Christmas program and selling advertising. This item to be discussed further in future meeting. Nicole to meet with Mary Beth on Wednesday, November 1 at 7:45 to discuss Christmas Music Program information. Nicole requested that the group come up with a list of ideas for future plays/shows so that when selling advertising we could accomplish selling more advertising then just for the Christmas Musical and/or we could at least have a nice program to show future advertisers.
Mary Beth Hoagland discussed the Christmas play and discussed having parent volunteers to assist with concessions, Stage Crew, Costumes, etc. Mary Beth suggested having a group leader for each item and then give those parent volunteers lists of names that wanted to help with that particular group.
Joan Gory agreed to lead the Costume effort and will contact parent volunteers to assist her. Mary Beth stated she would forward names to Joan Gory.
Randy Kent stated he would like to get groups established for future plays.
Jerry Meyer stated that we could develop committees after we receive approval.
Mary Beth distributed her "wish-list" as an extracurricular Director of the board.
Jerry Meyer stated that it was very helpful in establishing a "framework" or vision to have to assist the children. Specific areas for definition would have to be addressed.
Randy Kent to submit his list by next meeting.
Brenda Gallagher asked if they had thoughts on a Drama Club in the future. Mary Beth stated that had crossed her mind and was a good idea.
Jerry Meyer stated he would like to ask Bill Rice to attend a meeting and talk to us about how we could tie our program to the high schools.
Brenda Gallagher mentioned her wish for a Parish Talent/Variety Show.
Mary Beth discussed dates that she had on the calendar for events. Mary Beth agreed to submit the calendar of events so that other items could be scheduled upon approval.
Suzann Warden to ask Dan Berning for schedule of sporting events.
Joan Gory mentioned that the Parish Center is being used the last Sunday of February for the Boy Scouts Blue/Gold Banquet.
Brenda Gallagher passed out a rough draft of the by-laws and constitution as a result of her meeting with Randy and Suzann.
Jerry Meyer requested that we review for next meeting and share any ideas/changes that should be made. He also stated that if anyone wanted to change the name from St. Vivian Creative & Performing Arts Boosters to suggest ideas. Name originally used for group approval purposes with Parish Council.
Jerry Meyer stated he would develop an agenda to use for future meetings. Brenda Gallagher stated that she had attached an example to the copy of the by-laws that was distributed. Jerry stated he would change the example agenda to meet our needs.
Jerry Meyer to schedule a meeting for November 7.
****Due to November 7 being the week of the Mission at church, no meetings are to be scheduled. November 21st is conference night at school. November 14th is being considered as a new date per Jerry’s e-mail to all Attendees sent October 31.