WELCOME/OPENING PRAYER

Bridget welcomed everyone and led the Board in prayer. Those in attendance:

Mary Allgeier		Anne Flick		Karen Rutz
Nancy Burck		Trisha Stragand		Martha Siegel
April Albers		Kim Parker		Fran Vanarsdall
Bill Cavanaugh		Julie Phillippi		Lisa McClelland
Kathy Downey		Bridgett Raffenberg		Jacque Martens
Father Jack		Molly Shumate		Pat Yung
Mary Doyle		Janine Winters		Lori Spinnenweber

SECRETARY'S REPORT

Attendance was taken when everyone introduced herself. Minutes were accepted.

TREASURER'S REPORT

Busy month for treasurer. Total expenses were $1803.98 and deposits were $10,132.38.

FATHER JACK

Fr. Jack informed all of us that the next 5 - 10 year plan for the parish is being created. There will be a group going to Harland, Ky to our mission parish during the summer. November 17 will be the start of mission parish weekend.

PRINCIPAL

Mr. Cavanaugh informed us that he found his volunteers to help grill for Track and Field Day. He is looking for some grills. Karen Rutz told him she might be able to get one industrial size grill for him.

He also invited any parents interested in helping on the Discipline Committee to attend the meetings in his office Mon-Wednesday from 2:30 - 4:00. He has hired the new 7 - 8th grade teacher. Her name is Colleen Connor. He is still interviewing for the 5th grade position that Mrs. Clouse frees up when she moves to the sixth grade.

GENERAL BUSINESS

a) The committee has purchased 41 Ceiling Fans for $1970. They were charged to the parish credit card. PTA will pay the bill when it comes in. Paul reminded them about Home Depot being in the gift card program, so they saved an additional 5%. They will be sending home a flyer to solicit volunteers to help install the fans. They need electricians, painters and extra hands. Paul will be purchasing the conduit needed.

b) Ice Cream Social went well. Because Bridget had good notes she ordered just the right amount of ice cream and soda. The St. Xavier Break-Dancers did an excellent job and all the children wanted to try some moves afterwards.

c) Walk-a-thon committee reported that they extended the deadline to Friday because the children were only $400 short of their $11,000 goal. So far the girls were winning the day out of uniform. We will be giving out the prizes on the 23rd or 24th. Thanks were given to Fran for giving us ride bracelets for the children who walked the furthest in each grade and Nancy Burcke for getting donations from Oasics for the child who raised the most money in each grade. Our intent this year was to give out donated prizes to the winners instead of purchasing prizes.

d) Playground Committee reported that all the sports equipment was out and the tables have arrived and volunteers are needed to assemble. They will also need volunteers to paint the parking lot. It was discussed when to do this. Several people thought it should be done before school let out, in fact before Graduation Day. Kathy has also obtained a quote for fencing to keep all the balls from going into the street. She still needs to obtain zoning approval for the plan. A 4' gate near Kindergarten, a split rail fence along the street and a 6' gate and fence at the back will come to $4200. Board approved and additional $3500 to complete this committee's plan. The gates will only be closed during recesses and after school care. Cars are always cutting through after school to avoid the light. Due to misunderstanding in remaining funds available this year, the fencing has been delayed until next year.

NEW BUSINESS

a) Soup Labels did great this year. We collected over 50,000 labels. The top rooms were Mrs. Clouse, Mrs. Heckle, and Mrs. Byrnes. They will split 28,0000 labels and the Gym teacher will get the remainder for gym supplies.

b) Track and Field is ready. They had to purchase the hot dogs through the cafeteria because the cafeteria is required to serve a lunch everyday.

c) Graduation committee is ready. Invitations have gone out. They have purchased signs for each child to take home and put in their yards. 7th grade parents will be asked to be the chaperones at the dance and help with set ups and take down. It is Thursday June 6th. They will also be asking for donations from the 7th grade for cookies.

d) PTA will be getting to gifts for the teachers who are leaving St. Vivian this year. They are Mrs. Jennings and Miss Capiello.

e) PTA discussed whether or not they want to continue running the Dunking Booth for the Festival. It is becoming very difficult to get volunteers from the PTA to man the booth the entire weekend. The Board decided to table the issue until next year.

e) Budget Committee of Bridgett, Pat, Rich and Michelle met. Bridgett presented the ideas they came up with for the money PTA will not be giving the general fund anymore. They were: 1) Form a new committee that will have members with a longer term in order to keep continuity; 2) Set aside $10,000 into $3000 for computer lab, $5000 for classroom furniture, and $2000 for teacher support/inservice; 3) a Board member suggested increase start-up money to the teachers in lieu of support/inservice fund; and 4) any money left over this year could be used to beef up the science programs at the school. Due to misunderstanding in remaining funds available only the classroom furniture is being addressed this year.

f) Bridgett presented some new ideas for fundraisers. They were printer cartridges recycled and HolcumTeacher's Certificates.

g) PTA voted unanimously to not be involved in the Parish Picnic this year.

h) Kim Parker will be assembling a job listing over the summer and sending it out before the next meeting in August.

ADJOURNMENT - Meeting was Adjourned at 9:05 pm. Comments in bold were added after the meeting so next years Board will have everything together.

** This was the last Board meeting of the 2001 - 2002 school year. **

Respectfully submitted,

Mary Doyle