Members Present

Heather Batdorf, Amy Hagedorn, Lori Spinnenweber, Chris Monzel, Anita Rudy, Janine Winters, Amy Grider, Judy Rolfert, Jean Margello, Amy Gulleman-Miller, Shelley Hoesl, Julie Bergmann, Mike Ward

Other Attendees

Theresa Eve, Kelly Curnutte

Welcoming/Opening Prayer

Chris Monzel called the meeting to order and led the group in prayer.

Secretary's Report

Meeting minutes from 11/17/04 were reviewed and approved.

Treasurer's Report

Account balance is $10,007.43. Total expenses for the month are $4,864.87. Total deposits for the month are $4,594.23.

Pastor's Report

No report.

Principal's Report

Jean extended her thanks to the PTA for hosting the parent meeting on "Bullying." Feedback is coming in on the presentation as well as offers to help.

Terra Nova test results are in for Grades 2, 4, 6, and 8. Our students meet/exceed expectations in all areas.

Old Business

A. Jingle Bell Shop - Theresa Eve provided the Board with an overview of the event. Historically it has been a service project (generally breakeven). Students seem to really enjoy it. The positives with using the current company (Jingle Bell Shop out of Sunneyvale, TX) include guaranteed products, unsold items returnable, ability to reorder before shop begins (rep in Northern KY), return shipping covered, 70% of gifts are $4.50 or less, and no minimum required sales. Theresa is willing to co-chair/shadow next year. Concerns were raised on storage being an issue if a different approach were taken in the future. Board decided to request feedback from parents on the Jingle Bell Shop on the PTA Survey (Amy Grider). Jean Margello will reserve St. Ursuline Hall for November 30th/December 1st, 2005 for next school year's event.

B. Pancake Breakfast with Santa - Event seemed to be a success. Santa was great. Difficulties experienced in getting kitchen unlocked (cage key has to be asked for separately).

C. Catholic Schools Week - Open House will be held on Sunday, 1/31, from 12:30-2:30 p.m. Anita Rudy and Amy Hagedorn will "man the booth" representing PTA. 100 copies of a general handout will be made and distributed that day to attendees. Board approved payment for a Window Cling to be distributed to all families (designed by Tom Bove). Shelley Hoesl will create flyer and attach Window Cling. Jean Margello requested volunteers for displaying yard signs advertising the Open House (and requested they be returned to the school afterwards). Volunteers are still needed for filling balloons with Helium for the balloon launch. Julie Bergmann and Shelley Hoesl organizing lunch for teachers. Board approved expenditure of $150 for the luncheon. Janine Winters will purchase and distribute cookies to the students.

D. General PTA Meeting - Jean Margello provided feedback on "Bullying" meeting. St. Vivian does not currently have a Bullying Policy. Jean is requesting examples of policies from other schools. Jean will create a sub-committee that will be responsible for generating our policy on Bullying. Kelly Curnutte, Lori Spinnenweber, and Amy Miller volunteered to participate on the committee (Amy Hagedorn will be an alternate). The policy has to be approved by the Education Commission. It also has to be completed by June in order to be included in the St. Vivian Handbook. A suggestion was made to highlight an item out of the Student Handbook each week in Friday Notes (Jean Margello to follow-up).

E. Playground - Chris Monzel and Mike Ward met with Kathy Rothschild in December. An area 30 ft by 50 ft was proposed for the play area. Need to discuss removal of backstop with Boosters since they own it. Issue of an Eagle Scout refurbishing part of proposed area (parish policy not to tear down project for 5-10 years). Discussed utilizing a two phase approach. Phase I would follow repaving of the lot in summer 2005, to include installation of 2 basketball poles with retractable nets, 1 tetherball or Funnelball station, and purchase of cart. Phase II would be the installation of a playground structure in summer 2006.

New Business

A. Walk-A-Thon - Amy Hagedorn met with Pat Young to discuss the event. Julie Bergmann will make calls for obtaining volunteers. Debbie Reuter will be sending out letters requesting donations for prizes. Board agreed to fundraising goal of $10,000. Amy Grider will request donations from Sam's Club. Will work towards collecting money ahead of time, with all monies needing to be turned in within one week.

B. Track & Field - ?

C. Graduation - Being organized by Kim Parker, Nancy Burke, Lori Spinnenweber, and Nancy Slayton.

D. Faculty Appreciation Dinner - Is scheduled to be held on Tuesday, May 3rd. Shelley Hoesl to investigate options on only paying for the number of participants that attend the dinner.

E. Ice Cream Social - Julie Bergmann and Mike Ward to organize. Scheduled to be held on April 27th. UDF donated ice cream in the past.

F. PTA Officers for Next Year - Each Board member needs to bring the names of two people to the next meeting to nominate for serving on the board next year.

Other Business

A. PTA Survey - Amy Grider will send Board members the draft survey via email. Suggestions will be compiled and then the survey will be distributed in Friday packets. Results will be reviewed at the next PTA meeting.

B. Gift Monies to Faculty - Board approved to disburse $100 to each Faculty member and the Office during Catholic Schools Week. The Board approved to include the Office in future disbursements of this nature.

Meeting was adjourned.

Next meeting is Wednesday, February 23rd, 2005 at 7:00 p.m. in the Faculty Lounge. Janine Winters is responsible for drinks and Heather Batdorf is responsible for snack.