St. Vivian PTA Meeting Minutes

February 15, 2006

7:00 p.m. Faculty Lounge

Members Present:

Jean Margello, Debbie Ruter, Emily Hutzel, Judy Rolfert, Kim Hafele, Hope Maier, Shelley Hoesl, Mike Ward, Amy Gulleman-Miller, Amy Hagedorn, Maria Henn.

Welcome/Opening Prayer:

Shelley Hoesl called the meeting to order and Amy Hagedorn said the opening prayer.

Secretary's Report:

Julie Bergmann was not present but minutes were distributed and approved.

Treasurer’s Report:

Mike Ward distributed the PTA budget and monthly account transactions.   He also reported that he has recovered all bounced checks from the Sally Foster sale except one, which was only $10.

Principal’s Report:

April 6th has been booked for the “World of Robots”.  There are 2 sessions planned.

Jean reported that in discussing what to spend the PTA budget money on, no more chairs are needed.  However, about 100 desks are still necessary.  An estimate of $5000 would cover this.

Catholic Schools Week went well, NO complaints.  Grandparents Day and Open House received many compliments.  There was no cost to the PTA for Grandparents Day, this was a self sufficient function.  The bullying program was well received.

Old Business:

a) Sally Foster update:  prizes were distributed on the Friday of Catholic Schools week.  A message was left for Janine Winters to let her know we were discussing other fundraisers.

b) Catholic Schools Week:  the wristbands cost $350; Grandparents Day cost nothing; Faculty appreciation lunch cost $143 and was well received by the teachers but they missed eating together; the ice cream treat was appreciated by the students.

c) General meeting:  scheduled for Feb. 22 at 6:30 pm.  Debbie Gardner will be the featured speaker.  Setup starts at 2:30 in the Activity Center.  Shelly H reported about 100 have reserved their spaces, but many are expected to show at the door.

d) Budget:  it was discussed how to spend the extra PTA funds this year with an estimated net profit of $11K expected from Walk a Thon.  An estimate of $8-9,000 is available to set aside for spending.  100 desks with an estimate cost of $5000; $100 per teacher for their wish list; $500 for playground equipment (to be put taken from next years budget, though) was motioned and approved.

e) Lowes Grant:  after some discussion with the limits of the program, it was decided to drop this project.

f) Walk a Thon:  Amy H is still collecting shirt orders but expects them to be ordered soon.  Debbie R got the solicit letters out.

g) Nominating committee: each member listed a couple names of possible board members for next year.  Amy M will also put it in the newsletter to see if anyone comes forward with a desire to serve on PTA.  Officers will be voted on at the March meeting. 

New Business:

a) Science presentation: discussed above (World of Robots)

b) Moeller Greenhouse:  Shelly H will update last years flyer and take care of this project.

c) Candle sale:  Amy M will start in March in time for Mothers Day and Easter.

d) Ice cream social:  Mike Ward says in good shape… scheduled for May 3.

e) Faculty appreciation dinner:  May 9th (Tues) at 6:30 for drinks with dinner to follow.  Shelly H has table favors in the works and has put down a $100 deposit.

f) Track and Field day:  Mike W has this in the works with Hope M.

g) Graduation:  Nancy Slayton and Lori Spinnenweber will do this year.

h) School kits:  Lori Spinnenweber will do again for next school year.

i) Fundraisers:  each board member is asked to explore an individual type of fundraiser and report on it next meeting.

Other Business:

Chuck E Cheese:  Shelly H will try to schedule for May 9th.

Market Day:  need coordinator for next year.  Amy M will put in next newsletter; possibly pitch to working moms.

Graduation:  Nancy S and Lori S are not able to do this next year.  PTA needs to find a new committee head for this.