St. Vivian Booster Minutes – Meeting on: March 12^th, 2007

Voting Board Attendance:

Officers:	Members at Large:
X Dan Valerio (President)	X Steve Elsen
Jim Gantt (Vice President)	X Andrew Burton
X Rob Wilking (Secretary)	X Brian Hoffman
Mark Ballinger (Correspond Secretary)	XDan Hawkins
X Brian Frey (Tresurer)

Commissioners & Directors:

X Football – Steve Crawford

Girls Basketball – Dan Valerio

Boys Basketball – Jim Haverland

Girls Volleyball –Andrew Burton

X Baseball – Matt Hagen

Boys Volleyball – Joan Eckart

Girls Softball – Brian Eve

Track – Marty McClelland

A. Opening Prayer: Matt Hagen

B. Identify any additional members/guests: Roger Stark and Kevin Hollmann

C. Reading/Approval of Minutes from Previous Meeting:

Motion was made and accepted to approve the February meeting notes. (one revision made)

D. Treasurer’s Report: Brian Frey

Month end balance $59,356

This total may be a bit overstated due to some outstanding fish fry expenses.

E. Report on Correspondence by Corresponding Secretary: Mark Ballinger

No report

F. Reports from Sport Commissioners:

Girls Basketball –Dan Valerio

We have a volunteer to step in as the Girls BB Commisioner. The 1^st three weekends in October is reserved for the Girls BB tournament. Brian Hoffman will work the communication piece for a tournament director.

Boys Football – Steve Crawford:

No report

Boys Basketball – Jim Haverland:

No report

Girls Volleyball – Andrew Burton:

The 3^rd grade team made to the CYO finals. Andrew will get with Jim Gantt to schedule a banquet. Looking at a mid-April date.

Steve Elsen will put together a proposal for the April meeting on how to handle the trophy case. (stagin of the trophies) Andrew Burton was recognized by the booster present for his handling of the VB program this season.

Track – Marty McClelland

Practice will begin next week. We had three additional 8^th graders (from Boys Hope) will join the track program at Assumption this season.

Baseball – Matt Hagen:

Budget submitted for 2007 season. (income $1950 – expenses $1648 net = $302.00

3 teams 4^th 5^th/6^th combined and 8^th grade

Season starts Sunday 3/25

Volleyball – Joan Eckart

One St Vivian team 4^th grade Brenner and Stark coaching

4 sixth graders will play at Assumption with Joan Eckart coaching.

Girls Softball – Brian Hoffman

One 3^rd grade team. Program is expected to break even since all new equipment /uniforms had to be purchased. Practice begins tomorrow.

G. Reports on Unfinished Business:

1. Identify Commissioners for 2007/2008 school year:

a. Girls Basketball Tournament (Brian Hoffman is outgoing Director)

b. Girls Basketball (Dan Valerio is outgoing Commissioner)

2. Recruit new Board Members to replace people with expiring terms (all) Mark Ballinger will place a plea in the bulletin for a Booster Board membership drive

3. Spirit Wear Director position phasing out at end of year (Valerio) The process of 3^rd party vendor to provide Spirit Wear has eliminated the need for this be a Booster Position. Thanks to Robin Tosch for her service to this process.

4. Missing Tables – found, not taken by Boosters, issue closed (Valerio)

5. Automatic External Defibrillator (Valerio) – St. Vivian purchasing with a grant. Seeking people to be trained. Interested people should contact Jean Margello.

6. Buddy Cards – Any revisions to the program for 2008? (Brian Hoffman) We will re-visit in the Fall of 2008 how and if we continue the Buddy Card program in 2008. Brian Hoffman will continue to coordinate the program if we decide to continue with the cards.

7. Issues with CYO allocation of basketball home games (Haverland) Board members received the letter for comments and suggestions. Dan Valerio will follow-up with Jim Haverland.

8. New Floor for Activity Center – any new info from PPC special Finance Task Force? (Ballinger)

FACT committee needs 2 -3 more months to put together their Financial model for the parish. The FACT group does not see any roadblocks to installing a new floor in the Activity Center. Fr. Paul supports waiting on the FACT team findings and final report before making a decision on installing the floor.

9. St. Vivian / St. Barts combining into a “Pastoral Region”. No new info – keep on agenda.

10.

H. New Business:

1. Gate Fees and Re-entry stamp (Rob Wilking) Recommend adding $5.00 Maximum for families to the sign. Rob Wilking will handle changing the sign. A suggestion was made to contact Tom Bove about changing the sign.

2. Logo’d entrance mats for Activity Center (Brian Frey, Dan Valerio) – St. Vivian Administration had them removed. Converge on response. Draft e:mail letter to Fr. Paul was reviewed. Motion made and accepted to contact Cintas with our interest to purchase the mats. Dan will make a few adds to the letter before forwarding and meeting with Fr. Paul.

3. Standard for gate fees for CYO Tournaments? (Jim Haverland) CYO has no policy concerning gate fees for tournament games. Experience shows the range for most gyms is $2 .00 - $3.00. Our fees are in the low range but will continue the same path for 2007/08 seasons.

4. Sabres backdrop for Team Pictures (Andrew Burton) Working with Stan from All Star Photography on sizing the backdrop. Andrew will connect with Tom Bove on pricing once we receive the backdrop size.

5. Boys Football, follow-up to continuing discussions regarding program philosophy (Dan Hawkins, Steve Crawford) Dan Valerio reviewed the Booster & CYO handbooks prior to opening up a discussion involving the program. Dan Hawkins and Steve Crawford met off line prior to the March meeting to discuss the program. Steve provided a background of the football program at the meeting while Dan Hawkins provided some concerns from the parents. Steve compares the Varsity squad to an “A” level team in basketball. Some of Steve’s main objectives are to win and have fun. Steve is trying to get his players ready to play at the next level. (high school) Dan Hawkins has a concern the players are not learning the needed skills (pass blocking/timing/etc) to play at the next level. There seems to be a disconnect between the varsity and reserve teams, the perception is that it is not a football program but 2 separate teams/programs. (Uniforms are different / separate banquets for the teams) Common themes from discussion: 1. winning vs winning at all costs 2. what are the kids learning, techniques, qualities of practice 3. limited opportunity for playing time Conclusion: Dan Hawkins will put together concrete proposals for the football program and will share at the next meeting.

6.

7.

I. Next Meeting – April 9th, Rectory Basement

· Future meetings: May 14, Jun 11

J. Close of Meeting (time) 9:30 PM

K. Closing Prayer: Andrew Burton

Respectfully submitted by: Rob Wilking: Booster Secretary

Boosters Web Site: http://www.stvivian.org/boosters

Board Members:

Officers	Members at Large
Dan Valerio (President, 2005-2007)	Brian Hoffman (2005-2007)
Jim Gantt (Vice President, 2005-2007)	Andrew Burton (2006-2008)
Rob Wilking (Secy, 2006-2008)	Dan Hawkins (thru balance of 2006-2007)
Mark Ballinger (Corresponding Secy, 2005-2007)	Steve Elsen (2006-2008)
Brian Frey (Treasurer, 2005-2007)

Commissioners and Directors:

Gym Coordinator: Jim Gantt	Concessions Manager: Carol and Larry Linz
Girls Basketball Commissioner: Dan Valerio succession plan needed	Girls Basketball Concessions Manager: vacant, handled by Dan Valerio succession plan needed
Boys Basketball Commissioner: Jim Haverland	Girls Volleyball Concessions Manager: Carol & Larry Linz
Girls Volleyball Commissioner: Andrew Burton	Boys Basketball Concessions Manager: Martha Siegel & Lucy O'Quinn
Boys Football Commissioner: Steve Crawford	Boys Football Concessions Manager: Kevin Hollmann
Track Commissioner: Marty McClelland	Boys Volleyball Concessions Manager: Vacant Position, handled by Joan Eckart
Baseball Commissioner: Matt Hagen for Spring 2007. John Leigh	PSR & Non-School Members Communications: Vicki Murphy
Boys Volleyball Commissioner: Joan Eckart	Golf Tournament Director: Mark Westerfeld
Girls Softball Commissioner: Brian Hoffman	Girls Basketball Tournament Director: Brian Hoffman, succession plan needed for 2007
	Boys Basketball Tournament Director: Tom Kraemer for 2006 Dan Hawkins and Steve Brenner
Fish Fry Director: Kevin and Lisa Hollmann	Boys Volleyball Tournament Director: No Tournament
Director of Spirit Wear: Robin Totsch	Girls Volleyball Tournament Director: Jenny Hoeh
Director of Monte Carlo: suspended in 2003	Punt, Pass & Kick Tournament Director: suspended unless organizer volunteers
Buddy Cards: Brian Hoffman & Lisa McClelland	Sponsorship of High School Sports: vacant (dormant)

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