St. Vivian Booster Minutes – Meeting on: February 12^th, 2007

Voting Board Attendance:

Officers:	Members at Large:
xDan Valerio (President)	xSteve Elsen
Jim Gantt (Vice President)	xAndrew Burton
x Rob Wilking (Secretary)	xBrian Hoffman
xMark Ballinger (Correspond Secretary)	xDan Hawkins
x Brian Frey (Tresurer)

Commissioners & Directors:

Football – Steve Crawford

Girls Basketball – Dan Valerio

xBoys Basketball – Jim Haverland

Girls Volleyball –Andrew Burton

Baseball – Matt Hagen

Boys Volleyball – Joan Eckart

Girls Softball – Brian Eve

Track – Marty McClelland

A. Opening Prayer: Steve Elsen

B. Identify any additional members/guests: Roger Stark

C. Reading/Approval of Minutes from Previous Meeting:

Motion made and accepted to approve January 2007 meeting notes as written

D. Treasurer’s Report: Brian Frey

Month end balance $45,494

Cross-town shootout profits still need to be added.

We will continue to monitor our reserves and keep only a balance sufficient for planned projects.

E. Report on Correspondence by Corresponding Secretary: Mark Ballinger

December meeting notes will be posted in the breezeway

F. Reports from Sport Commissioners:

Girls Basketball –Dan Valerio All uniforms are collected and need to be stored. Brian Hoffman will schedule the 2007 Girls BB tournament for October.

Boys Football – Steve Crawford: No report

Boys Basketball – Jim Haverland: The 5^th grade team has new coaches. One week left in the regular season. St Vivian will host 6 CYO tournament games on 2/25. Jim will get with Martha and Carol to discuss concessions during the CYO tournament games. Jim will also check with CYO to see if there is any standard for gate fees for CYO tournament games. Basketball Banquet scheduled 3/25 in the evening.

Girls Volleyball – Andrew Burton.: Girls VB tournament is cancelled. Andrew is interested in looking at scheduling the gym for next year’s tournament. Special thanks to Andrew and Jenny Hoeh for all their efforts concerning the 2007 Girls VB tournament. Andrew will investigate the possibility of getting a backdrop for the team pictures.

Andrew is also requesting funds for the 8^th grade girls for tee shirts since their tournament was cancelled.

A motion was made and passed to fund $15 per 8^th grade player to purchase tee shirts for the girls in lieu of a VB tournament

Track – Marty McClelland

Marty is co-coaching with Assumption coach Len Carraher. The track program will be 3^rd – 8^th grades boys and girls.

Baseball – Matt Hagen:

Update is as follows: via E:mail

Baseball will be having three teams this year. A 4th grade team, a 5th/6th combined team, and an 8th grade team. I will try and put a budget together once I have a good handle on the uniforms. If I need a few additional uniforms I will probably need about $500 above and beyond the registration fees.

I will need a $360 check for “CYO” to cover the team registration fees.

Volleyball – Joan Eckart

One 4^th grade team Laura Brenner and Julie Stark are coaches. Five 6^th graders signed up and Joan is working with other schools to form a team.

Girls Softball – Brian Hoffman

One 3^rd grade team

4^th graders that signed up have the option to play with St Ann’s

Only one player signed up for the 5^th – 8^th grade teams. They were not interested in pursuing another team.

Brian needs approximately $420 for uniforms and supplies for the 3^rd grade team. Brian will make sure the coaches receive the Child Protection classes.

G. Reports on Unfinished Business:

1. Identify Commissioners for 2007/2008 school year:

a. Girls Basketball Tournament (Brian Hoffman is outgoing Director) no progress

b. Girls Basketball (Dan Valerio is outgoing Commissioner) no progress

c. Girls Basketball Concessions (Brian Hoffman offered to be Coordinator)

2. New Floor for Activity Center – any new info from PPC special Finance Task Force? (Mark Ballinger) No additional information from the Finance Task Force. The main driving force for the new floor is safety concerns. Brian Frey will bring the issue to the Finance team at the next meeting.

3. Logo’s on entrance mats for Activity Center (Brian Frey) Completed

4. Automatic External Defibrillator, should St. Vivian have one? should Boosters fund it and train coaches? – (Jim Haverland / Dan Valerio) Carry-over to next month.

5. St. Vivian / St. Barts combining into a “Pastoral Region”. No new info – keep on agenda.

6. Gate Fees and Re-entry stamp: Rob will work this and have something prepared at the March meeting.

H. New Business:

1. Issues with CYO??? (Haverland) Jim has a concern with the amount of home games given to the 7^th and 8^th grade teams. The 7^th grade “A” team only had 4 home games and a 8^th grade team only had 3 home games. Gym time/open dates were given to the CYO office and were available for more home games. We had 6 weekend dates this season with only 2 games taking place on those dates. Another issue is the cancelling the Girls VB games during the snow weekend and rescheduling the boys basketball games. Jim Haverland will forward his concerns( draft a letter) to Dan Valerio. Dan will prepare and forward the letter to the CYO office.

2. Buddy Cards – keep for future? (Valerio) $1300 dollars net plus 2 scholarships is the incentive to keep the program. Brian will bring a proposal to the March meeting.

3. Missing Tables – 5 of the new cafeteria tables are missing (Valerio) This is just a FYI for Booster Board member to keep a look out for the missing tables. One suggestion was that they may be stored in the visitor’s locker room.

4. Start recruiting new Board Members to replace people with expiring terms. Ongoing

5. Dan Hawkins still plans to meet with Steve Crawford to discuss the goals of football program for the 2007 season.

I. Next Meeting – March 12th, Rectory Basement

· Future meetings: Apr 9, May 14, Jun 11

J. Close of Meeting (time) 9:00 PM

K. Closing Prayer: Andrew Burton

Respectfully submitted by: Rob Wilking: Booster Secretary

Boosters Web Site: http://www.stvivian.org/boosters

Board Members:

Officers	Members at Large
Dan Valerio (President, 2005-2007)	Brian Hoffman (2005-2007)
Jim Gantt (Vice President, 2005-2007)	Andrew Burton (2006-2008)
Rob Wilking (Secy, 2006-2008)	Dan Hawkins (thru balance of 2006-2007)
Mark Ballinger (Corresponding Secy, 2005-2007)	Steve Elsen (2006-2008)
Brian Frey (Treasurer, 2005-2007)

Commissioners and Directors:

Gym Coordinator: Jim Gantt	Concessions Manager: Carol and Larry Linz
Girls Basketball Commissioner: Dan Valerio succession plan needed	Girls Basketball Concessions Manager: vacant, handled by Dan Valerio succession plan needed
Boys Basketball Commissioner: Jim Haverland	Girls Volleyball Concessions Manager: Carol & Larry Linz
Girls Volleyball Commissioner: Andrew Burton	Boys Basketball Concessions Manager: Martha Siegel & Lucy O'Quinn
Boys Football Commissioner: Steve Crawford	Boys Football Concessions Manager: Kevin Hollmann
Track Commissioner: Marty McClelland	Boys Volleyball Concessions Manager: Vacant Position, handled by Joan Eckart
Baseball Commissioner: Matt Hagen for Spring 2007. John Leigh	PSR & Non-School Members Communications: Vicki Murphy
Boys Volleyball Commissioner: Joan Eckart	Golf Tournament Director: Mark Westerfeld
Girls Softball Commissioner: Brian Hoffman	Girls Basketball Tournament Director: Brian Hoffman, succession plan needed for 2007
	Boys Basketball Tournament Director: Tom Kraemer for 2006 Dan Hawkins and Steve Brenner
Fish Fry Director: Kevin and Lisa Hollmann	Boys Volleyball Tournament Director: No Tournament
Director of Spirit Wear: Robin Totsch	Girls Volleyball Tournament Director: Jenny Hoeh
Director of Monte Carlo: suspended in 2003	Punt, Pass & Kick Tournament Director: suspended unless organizer volunteers
Buddy Cards: Brian Hoffman & Lisa McClelland	Sponsorship of High School Sports: vacant (dormant)

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