Board Attendance

Brian Eve (Pres. & Softball), Jim Gantt (VP), Lynne Morris (Treas.), Dan Valerio (Sec'y), Cheryl Asper (Corresponding Sec'y), Mike Collier (MAL & Girls Basketball)

Commissioners and Directors Attendance

Jim Haverland (Boys Basketball), Joan Eckart (Boys Volleyball), Beth Hurd (Girls Volleyball), Tom Kraemer (Boys Basketball Tourn.)

Guest Attendance

Brian Hoffman

A. Opening Prayer - Led by Jim Gantt

B. New Members and Guests - Brian Hoffman

C. Reading of Minutes - Minutes from October 11, 2004 were approved as presented.

D. Treasurer's Report - Lynne Morris

Working on Cash Flow Tracker.

Balance approx. $10,000. Started with $18,500 in account - paid all Girls Volleyball CYO Fees and Boys Basketball Ref fees plus all other outstanding invoices.

E. Corresponding Secretary - Cheryl Asper

Decision made not to send CYO letter regarding conditions of the softball tournament fields last season. Brian will just remind CYO of last year's conditions before next season's tournament begins.

F. Reports from Sport Commissioners

Lynne Morris suggested using 7th and 8th graders needing service hours to run clock during sporting events and for clean-up. Dan Valerio suggested having someone other than the Tourn. Dir. coordinate clock because of all other duties the Dir. is handling. Jim Gantt also suggested using high school students to do clock. Beth Hurd mentioned we should schedule through Jodie Bender re service hours. Decision made for Jim Haverland (Boys Basketball) to take care of letting kids know service hours will be available for running clock and clean-up and will advise Jodie Bender.

1. Girls Basketball - Mike Collier

League is over, tournament brackets came out.

Banquet will be December 5.

2. Girls Volleyball - Beth Hurd

Team forms and entry fees to CYO on 11/10.

Now have 80 players vs. 74 from one month ago, 9 teams.

Try-outs - 7th Gr. 11/22 and 8th Gr. 11/30; will have outside evaluators split teams.

Still need coaches for 7th and 8th Gr. - must be finger-printed and attend child-protection class.

Coaches meeting to be held 11/17, Ursuline Hall, 7 p.m.

3. Boys Basketball - Jim Haverland

All practice schedules are out; St. V tournament starts this week-end; 120 players.

Had to order 5 new uniforms.

Need variance on budget for coach's shirts.

Missing 14 basketballs from last season; coaches are only getting 4 basketballs vs. 5 last year. Did not buy any new basketballs.

Tom Kraemer - Submitted tournament finances. Biggest expenses are officials' fees.

Jim Gantt - Discussion on Finneytown's master gym schedule. Lots of problems with gym time, venues, but could be worse. Still have unscheduled Friday night times open.

4. Boys Football - Steve Crawford - No report. 

5. Track - John Fitzwater - No report. 

6. Boys Baseball - Laura & Matt Hagen - No report. 

7. Boys Volleyball - Joan Eckart - No report. 

8. Girls Softball - Brian Eve - No report.

G. Reports on Unfinished Business

1. Sponsor contracts for renewal on scoreboard. Original contracts were for 5 years at $1,500. Brian to draft letter to sponsors asking for donation to retain spot on scoreboard; maybe approach other people to donate for open spots.

2. Replacing Monte Carlo with a Texas Hold'em Tournament - Brian has a mtg. set up next week to get details. Looking at a Spring '05 date.

3. Need to continue to recruit new members. Brian to draft something to help explain to parents what Boosters fees are used for. We need volunteers to help keep fees from going up. 

H. New Business

1. Lynne Morris - Taylor Bove came in 2nd Pl. in Punt, Pass and Kick Tournament at Paul Brown Stadium this past week-end. Program was run really well and she encouraged everyone to participate next year. Congrats to Dave Phillipi for job well done. 

2. Electric Lifts - Jim Haverland obtained 2 quotes: Jennings - $3,381 and Gemco - $2,792. Discussion about voting to have this done now or wait until Spring. Want to make sure budget is OK. Brian to do an on-line vote to members. 

3. Switching bank accounts - Pending. 

4. Job Description and Monthly Process Responsibility - Not completed.

I. Next Meeting - December 13, 2004, Rectory Basement, 7 p.m. 

J. Close of Meeting - Concluded 8:45 p.m. 

K. Closing Prayer - led by Brian Eve.

Respectfully submitted by Cheryl Asper, November 9, 2004