Board Attendance

Brian Eve (Pres & Softball), Cheryl Asper (Corresponding Secy), Mike Collier (MAL & Girls Basketball), Rob Wilking (MAL), Jim Gantt (VP)

Commissioners and Directors Attendance

Beth Hurd (GVB), John Fitzwater (Track)

Guest Attendance:

Brian Hoffman

A. Opening Prayer - Led by Brian Eve

B. Identify any New Members & Guests - Brian Hoffman

C. Reading of Minutes -Minutes from September 13, 2004 were approved as presented

D. Treasurer's Report - Lynne Morris not present so no written report

$16,000 balance (approx.) verbally communicated

E. Report on Correspondence by Corresponding Secretary - Cheryl Asper - No report - waiting for approval of CYO letter regarding conditions of the softball tournament fields.

F. Reports from Sport Commissioners

1. Girls Basketball - Mike Collier

a) Seasons half over.

b) All teams have won at least one game

2. Boys Basketball - Jim Haverland (submitted in writing)

a) 121 boys playing this season

b) 13 teams - 1 third, 2 fourth, 3 fifth, 3 sixth, 2 seventh, 2 eighth

c) Coaches meeting Tuesday 10/12

3. Girls Volleyball - Beth Hurd

a) 74 players this season

b) 9 teams (if we get a few more girls for 5th & 6th grades) - 1 third, 1 fourth, 1 fifth, 1 sixth, 3 seventh, 2 eighth

c Confirmed coaches for all teams (still looking for high school players as assistance)

d) Open Gym and Tryouts - week of Nov. 29th

e) Team forms and Entry Fees due to CYO by 11/10

4. Boys Football - Steve Crawford (submitted in writing)

a) Varsity - 4-3

b JV - 3-3-1

c) Both are looking to make the playoffs with wins in their remaining 2 games

5. Track - John Fitzwater

No report

6. Boys Baseball - Laura & Matt Hagen

No report

7. Boys Volleyball - Joan Eckart

No report

8. Girls Softball - Brian Eve

No report

G. Reports on Unfinished Business

1. Need to contact each of the scoreboard sponsors for 5 year renewal

2. Looking at a Spring '05 date for a Texas Hold'em tournament

3. Need to finalize letter to CYO

H. New Business

1. Electric lifts - Jim Haverland will get at least 2 quotes to present at the next meeting.

2. Switching Bank account - brief discussion of the fact that the Archdiocese wants all accounts at Fifth Third

3. Job Description and Monthly Process Responsibility - discussed and agreed that each and every responsible position would perform the following 2 tasks for their respective positions that they currently hold: a) write a job description and b) write a by month responsibility chart. This information would be submitted to the board to be kept in a master file and then, with this information, task forces would be charged with outlining a process of each activity so this too could be kept in the master file.

I. Next Meeting - November 8th, 2004, in Ursuline Hall (possibly moving back to our "old home" - rectory basement)

J. Close of Meeting - Concluded at 8:00 pm.

K. Closing Prayer - Led by Brian Eve.

 Respectfully submitted by Brian Eve, October 12, 2004