St. Vivian Booster Minutes – Meeting on: September 11,
2006
Voting Board Attendance:
|
Officers: |
Members at Large: |
|
Dan Valerio (President) |
X Steve Elsen |
|
X Jim Gantt (Vice President) |
Vacant |
|
X Rob Wilking
(Secretary) |
X Andrew Burton |
|
X Mark Ballinger (Correspond Secretary) |
Brian Hoffman |
|
X Brian Frey (Treasurer) |
|
Others Present:
A. Opening Prayer: Jim Gantt
B. Identify any
additional members/guests: Roger Stark & Joan Eckart
(Boys VB)
C. Reading/Approval of Minutes from Previous Meeting: August meeting notes approved and will be
posted on the website.
D. Treasurer’s Report: Brian Frey
Report filed. Month end balance $38,308
No deposits yet for 2 home
football games. (Total of 4 home football games)
Golf outing scheduled for
September 15th will also bring in additional funds
E. Report on Correspondence by Corresponding
Secretary: Mark Ballinger
Booster Recruitment letter
will go in the Friday folders this week.
F. Reports from Sport Commissioners:
1. Girls Basketball & Tournament – Dan Valerio and
Brian Hoffman:
CYO games have
started.
Steve Glassmeyer is taking over from Rozell
the 5th grade team (see Other Items later in this e-mail)
New uniforms
arrived and distributed -- cost was $2210. Need to order additional smaller
sizes for an extra $200. Total cost will not exceed the $2500 pre-approved by
the Board last Spring.
Ordered 7
coaches shirts, will cost $19 each.
Everyone paid,
but one check was returned. Member said there was a bank error and they would
take care of it. No problems expected.
Besides St.
Vivian Activity Center, the teams will only using Whitaker gym on Tuesday and
Wednesday evenings. Only 7 Girl teams and several coaches are able to practice
in the afternoon and early evening when St. Vivian gym is often underutilized.
Therefore will not need
2. Boys Football: Steve Crawford
Varsity is 3 – 0
Reserve is 0 – 3
Submitted by Jim Gantt
3. Boys Basketball – Jim Haverland
Tom Kraemer
submitted the attached job description. Please provide comments to Tom. This is
Tom's last year to run Tournament. tom@kd-p.com
Sign-ups Monday September
from 6 – 8
Submitted by Jim Gantt
4. Girls Volleyball: Andrew Burton
Need to make a decision on
whether or not to have a girl’s volleyball tournament this season. Andrew Burton and Jenny Hoeh
(who ran RB’s VB tournament) will decide if we should
have one this season.
Tournament is normally held
in March
5. Track:
No report
6. Baseball – Matt Hagen
Matt Hagen submitted the attached job description. Please provide comments to Matt. This is Matt's last year to run Boys Baseball. mhagen@tcco.com
7. Boys Volleyball – Joan Eckart
No report
8. Girls Softball – Brian Hoffman
No report
G. Reports on Unfinished Business
1.
Confirm Commissioners for the 2006/2007 school year.
a.
Andrew Burton will co-commission Girls Volleyball with Jenny Hoeh
b. Brian Hoffman will handle
Girls Softball signups. Odds are based on last year there may only be a 4th
grade team which he would coach
c.
Track is still vacant. May combine with Assumption again.
2.
Identify Commissioners for 2007/2008 school year:
a.
Fall 2006 is last year Tom Kraemer will handle Boys Basketball
Tournament
b. Spring 2007 is last year
Matt Hagen will handle Boys Baseball
c.
The following suggestions were discussed as possible recruitment
efforts for vacant Board and Commissioner positions: 1. Go through the school directory and
identify potential candidates and send a letter asking them to volunteer 2. Send out
a recruitment letter to parents whose children sign up for fall sports. It was suggested to the Fall Sports
Commissioners (Andrew and Jim Haverland) to obtain an
e:mail address during sign-ups
so we can send out the letter via e:mail. Mark Ballinger will follow-up with Jim Haverland.
3.
Draft policy on how to recognize 8th graders for their last home game
in their respected sports, carryover from last year (Rob). Rob drafted a proposal and will forward to
all board members for review.
H. New Business:
i.
Bob Veatch is available if needed, but he’d prefer to remain “retired”
if current Board knows of other interested people.
Gym floor upgrade is placed on
hold per Fr. Paul. Mark Ballinger and
Brian Frey will keep this topic in front of Fr. Paul and the Finance team through the
different committees they sit on.
i.
Dan asked Jeanne Schaefer, new Youth Group Minister, to identify
participating parents who would agree to be commissioners and coaches.
I. Next Meeting:
10/9/2006, Rectory Basement
J. Close of Meeting 8:30 PM
K. Closing Prayer: Jim Gantt
Respectfully submitted by: Rob Wilking
|
Gym Coordinator:
Jim Gantt |
Concessions
Manager: Carol and Larry Linz |
|
Girls Basketball
Commissioner: Dan Valerio succession
plan needed |
Girls Basketball
Concessions Manager: vacant, handled by Dan Valerio succession plan needed |
|
Boys Basketball
Commissioner: Jim Haverland |
Girls Volleyball
Concessions Manager: Carol & Larry Linz |
|
Girls Volleyball
Commissioner: Andrew
Burton |
Boys Basketball
Concessions Manager: Martha Siegel & Lucy
O'Quinn succession plan needed |
|
Boys Football
Commissioner: Steve Crawford |
Boys Football
Concessions Manager: Kevin Hollmann |
|
Track Commissioner:
vacant |
Boys Volleyball
Concessions Manager: Vacant Position |
|
Baseball
Commissioner: Matt Hagen for Spring 2007. succession
plan needed |
PSR &
Non-School Members Communications: Vicki Murphy |
|
Boys Volleyball
Commissioner: Joan Eckart |
Golf Tournament
Director: Mark Westerfeld |
|
Girls Softball
Commissioner: Brian
Hoffman |
Girls Basketball
Tournament Director: Brian Hoffman |
|
|
Boys Basketball
Tournament Director: Tom Kraemer for 2006 succession
plan needed |
|
Fish Fry Director:
Kevin and Lisa Hollmann |
Boys Volleyball
Tournament Director: No Tournament |
|
Director of Spirit
Wear: Robin Totsch |
Girls Volleyball
Tournament Director: vacant |
|
Director of |
Punt, Pass &
Kick Tournament Director: |
|
Buddy Cards: Brian
Hoffman & Lisa McClellan |
|
Additional Notes: Submitted by Dan Valerio