St. Vivian Booster Minutes - Meeting on: August 8th 2005
Voting Board Attendance:
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Officers: |
Members at Large: |
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x Dan Valerio (President) |
x Dave Phillppi |
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x Jim Gantt (Vice President) |
Rozell Winters |
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x Rob Wilking (Secretary) |
x Mark Ballinger |
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x Cheryl Asper (Correspond Secretary) |
Brian Hoffman |
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x Brian Frey (Tresurer) |
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Commissioners & Directors:
(x) Football - Steve Crawford (Tom LeSaint for Steve Crawford)
(x) Girls Basketball - Dan Valerio
Boys Basketball - Jim Haverland
Girls Volleyball - Beth Hurd
Baseball - Matt Hagen
Boys Volleyball - Joan Eckart
(x) Girls Softball - Brian Eve
Track - John Fitzwater
A. Opening Prayer:
Jim Gantt
B. Identify any additional members/guests:
Mark Westerfeld (Golf) & Vicki Murphy
C. Reading of Minutes:
June mtg notes previously approved via email due to July break
D. Treasurer's Report: Brian Frey
$27.6M in account (an increase of $2.2M from last year to date)
E. Report on Correspondence by Corresponding Secretary: Cheryl Asper
- Flyers sent to school for backpack distribution containing information about Booster organization. (45 flyers given to Vicki for PSR distribution)
- Brian Eve to follow-up with Wesbanco and Coke about sponsorship of scoreboard signs
- Punt, Pass, & Kick: Notices posted in Quicklets, Booster bulletin board, and handouts given to Vicki. A request was given to the church office to post the event on the marquee in front of the school.
F. Reports from Sport Commissioners:
Football - Steve Crawford (Tom LeSaint for Steve)
- 32 reserve and 30 varsity players.
- Practice is underway and equipment has been distributed
- August 28th is opening day, no game schedules yet
- new varsity jerseys will be available for 1st game
- one varsity player needed to purchase his own helmet due to size. His participation fee was returned to offset the cost (around $140.00)
Girls Basketball - Dan Valerio
- Practices started this week. Teams are in the process of being split.
- Good numbers of girls on teams
- May get more girls from neighboring schools
Boys Basketball - Jim Haverland
- No report
Girls Volleyball - Beth Hurd
- No report
Baseball - Matt Hagen
- No report
Boys Volleyball - Joan Eckart
- No report
Girls Softball - Brian Eve
-7th grade team finished 4 - 4. Girls ended the season with an overall record of 4 - 5. Team was combined with Assumption.
Track - John Fitzwater
G. Reports on Unfinished Business:
1. Banking location: look at switching bank locations from Northside to 5/3rd. Brian Frey to investigate interest rates, touches base with Carol Linz, and gives his recommendation to the board at the September meeting.
2. Scoreboard Advertising: Brian Eve to follow-up with Wesbanco and Coke.
3. Update on gym schedules with FHS: Finneytown AD asked us to submit our request for gym time for the fall sports. Jim Gantt and Dan Valerio will work this issue off line. The use of St. Francis gym was discussed. The current spend is around $4M/year. Jim Gantt will follow-up to see if contract can be reworked to eliminate Aug & Sept and keep Oct - March. The fear is if will give up the gym time at St. Francis, the waiting list is long enough that we might not get it back.
4. Update & Clarification of Booster Constitution: The board reviewed the "revised" copy of the constitution. After a lengthy discussion, Dan Valerio proposed to repair the grammar, clarify the one vote per booster fee section, and move forward with adopting the constitution.
5. PSR & Non-school parishioner communications: Vicki Murphy will continue to work communication updates with Cheryl Asper. Process seemed to work for Fall sport notifications.
6. Clarify remaining term for Board Members: due to time restraints, board decided to work this in September.
7. Goals for 2005/2006: Board decided to work this at the September meeting.
8. Golf Outing was cancelled due to a lack of participation. Turner Construction and Group Health Associates sponsored holes at $200.00 each and donated the money to the booster organization. The cancellation did cost the booster program $300.00 for the Hartwell reservation. Mark Westerfeld will due a random poll of parishioners and come back to the board with recommendations for rescheduling.
H. New Business:
1. PP&K: Event will be held September 10th at Finneytown Football Stadium from 2 - 4 PM. The board suggested Dave Phillppi contact Steve Crawford to work out all logistical items needed for the event including concessions, workers, and tables.
2. Child Decree was briefly discussed. Dan Valerio was the only Sports commissioner/coach present for the Fall sporting season.
3. Coaching Policies: The booster board will continue to follow the guidelines (not policies) established by past administrations of allowing the Sports Commissioners handle coaching assignments for their respected sports. The board will consult on any conflicts at the commissioner's request.
4. Gate Fees: Gate fee's will be raised for all sporting events for the 2005 - 06 season. The adult admission will be $2.00 with a Family max of $5.00. The $0.50 fee for students.children will be eliminated. Dan Valerio will take care of having the signs changed to reflect the new costs.
5.Entrance Mats & Mop heads from Cintas: Thanks to the support of parishioner Dan Rice, the boosters accepted a 40% decrease in the rental program for the mats and mop heads for the Activity Center. The St. Vivian Logo will also be added to the mats at no extra charge. Dan Valerio will contact Tom Kraemer to obtain the logo to forward to Cintas. The board voted to continue with the rental program at the reduced costs ($58.00 - $34.00/month)
I. Next Meeting: September 12th at 7:00 PM Rectory basement
J. Close of Meeting (time) 10:05 PM
K. Closing Prayer: Jim Gantt
Respectfully submitted by Rob Wilking
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Gym Coordinator: Jim Gantt
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Concession Stand: Carol & Larry Linz
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Girls Basketball Commissioner: Mike Collier
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Girls BB Concessions: Lisa McClelland & Kathleen Schaefer
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Boys Basketball Commissioner: Jim Haverland
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Girls VB Concessions: Carol & Larry Linz
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Girls Volleyball Commissioner: Joy Gunza/Beth Hurd
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Boys BB Concessions: Martha Siegel & Lucy O'Quinn
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Boys Football Commissioner: Steve Crawford
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Boys Football Concessions: Kevin Hollman
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Track Commissioner: John Fitzwater
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Boys VB Concessions: Vacant
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Baseball Commissioner: Matt Hagen
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Boys Volleyball Commissioner: Joan Eckart
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Golf Tournament: Mark Westerfeld
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Girls Softball Commissioner: Brian Eve
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Girls BB Tournament: Dan Valerio
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Boys BB Tournament: Tom Kraemer
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Fish Fry: Kevin & Lisa Hollmann
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Boys VB Tournament: Rhonda Morgan
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Spirit Wear: Robin Totsch
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Girls VB Tournament: Patty Hadden
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Monte Carlo: Pete Arnold
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Punt, Pass, & Kick Tournament: Dave Phillippi
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Outreach Liason/Recuiting: Vicki Murphy
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