|
St. Vivian Booster Minutes Meeting on 13
June 2005 Voting Board Attendance (present if X)
Commissioners & Directors (table of roles at end of minutes): *
Vicki Murphy Guest Attendance:
*
Mark Ballinger, Brian Frey, Marty McClelland, Brian Hoffman A. Opening Prayer Led by Lynne MorrisB. Identify
any New Members & Guests Guests recognized.
C. Reading
of Minutes Minutes from May 2005 were approved with minor correction.
D. Treasurers Report Lynne Morris* Balance is ~$26,000. No known outstanding bills. Paul Petronio (parish custodian) suggested he could purchase disposable mops and clean the rug at entry to activity center for less cost than using Cintas. Brian Frey will followup. E. Report
on Correspondence by Corresponding Secretary Cheryl Asper
*
Scoreboard advertisement Thank you letter will be written to Turner
Construction for renewing both scoreboard advertisements (total of $1000).
Still no response from Coke. Pepsi ads remain on the scoreboards. Also have
not heard from Wesbanco (formerly Winton Savings) Cheryl will call again. F. Reports
from Sport Commissioners
1. Girls Basketball Mike
Collier
a)
3rd grade is split. Need another coach. b)
8th grade has 14 girls. Will try to get at least 2 more
girls, then do A/B split in August. Can accept girls from another school that
doesnt have an 8th grade team. If numbers go down, need to decide
if a single team is A or B. c)
One scoreboard is out again. Was a bad lightning storm recently. Dan
Valerio to contact Jim Haverland (fixed scoreboard last time). 2. Girls Volleyball Beth
Hurd
a)
No report. 3. Boys Basketball Jim
Haverland
a)
No report. 4. Boys Football Steve
Crawford
a)
No report. 5. Track
John Fitzwater
a)
No report. 6. Boys
Baseball Matt Hagen
a)
No report. 7. Boys
Volleyball Joan Eckart
a)
No report. 8. Girls
Softball Brian Eve
a)
No report. G. Reports
on Unfinished Business
1. Replacing Monte Carlo with Texas Holdem: No discussion. Will drop from agenda until a volunteer agrees to take it on as a project. Also, hearing the State is closing down tournaments, so perhaps will not be revived. 2. Job descriptions of Board Members, Commissioners, Directors: Where a description does not exist, the new officers/directors/commissioners will write one. 3. Board nominations for 2005/2006 school year: Bob Veatch, Rozell Winters, Brian Hoffman, Mark Ballinger, and Brian Frey are candidates for election to a Board term beginning tonight and concluding two years later. H. New
Business
1. Finneytown Board of Education meeting May 16: Dan Valerio attended. BOE voted on revised policy for use of Finneytown District Facilities. The vote passed. St. Vivian Athletic Boosters are still able to use the facilities. Will need to work closely with Finneytown Athletic Director (Chuck Grosser) for efficient scheduling. Will also need to work closely with Finneytown Athletic Association (FAA) to use facilities efficiently. 2. Proposed revision to Constitution: Current Constitution is vague regarding delegation of authority to the Board of Directors. The Board discussed a proposed new Constitution that clarifies the authority of the Board and eliminates redundancies in the existing Constitution and By-Laws. Members present were in agreement with the overall approach. Suggestions to clearly state the Board meetings are open to Members and to create option for executive session if necessary will be added to the proposal. The Board will refine the proposal during the next 4 weeks, post for review by the general membership, and hold a vote of the general members at the August meeting for approval. 3. Communications to PSR and non-school members: It was agreed Cheryl will keep Vicki Murphy informed so Vicki can handle communications to non-St. Vivian School members. 4. It was agreed a minimum 2-week notice for tryouts is a good rule of thumb and will be the goal for all sports. 5. Election of new members was held. Outgoing Directors were Brian Eve, Lynne Morris, and Mike Collier. Bob Veatch stepped down after many years of service to make room for candidates who are new to the Board. Directors with expired terms but willing to be on the Board an additional term were Jim Gantt and Dan Valerio. Directors returning for the second year of their term were Cheryl Asper, Rob Wilking, and David Phillippi. New candidates for the Board were Mark Ballinger, Brian Frey, Rozell Winters, and Brian Hoffman. Net, 6 positions were open and 6 candidates were available. A vote of all members present elected Jim Gantt, Dan Valerio, Mark Ballinger, Brian Frey, Rozell Winters, and Brian Hoffman. Officer elections resulted in: Dan Valerio President, Jim Gantt VP, Cheryl Asper Corresponding Secretary, Rob Wilking Secretary, Brian Frey Treasurer. Mark Ballinger, David Phillippi, Rozell Winters, and Brian Hoffman are Members at Large. 6. Goals for the 2005/2006 School Year: Ideas for goals were identified action plans still to be developed: · Improved Communications/Marketing to non-St. Vivian School parishioners · Protecting the scoreboards from power surges · Increased worker participation at the Fish Fries · Standardized communications of each sport through the Corresponding Secretary · Sports Camps for K through 2nd grade · Coaching Seminars · Take budgets for each program to the next level build a cash flow forecasting system so large expenditures can be better planned · Communications to 2nd grade families so 3rd grade programs get a fast start · Program to involve families of lower grades in Boosters leadership so there is a healthy succession plan (involve families in committees early so they can learn the roles without having to lead the roles) 7. Punt/Pass/Kick Competition: David Phillippi is the Director. Event scheduled for September 10, 2005 at Finneytown High School. 2:00 4:00 pm. 8. Banking: Brian Frey would like to bank at 5/3 more convenient for him. Also, parish accounts are at 5/3. Brian will research options and make proposal. 9. Appreciations: All members present expressed appreciation to the outgoing Board members. Specifically, Brian Eve, Lynne Morris, Mike Collier, and Bob Veatch. I. Next Meeting 8 August 2005, 7:00pm, in rectory basementJ. Close of Meeting -- Concluded at 9:30 pm.K. Closing Prayer Led by Mark Ballinger Respectfully
submitted by Dan Valerio, June 14, 2005 Commissioners and
Directors:
|