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St. Vivian Booster Minutes - Meeting on April 11, 2005
Voting Board Attendance (present if “X”)
Commissioners & Directors (table of roles at end of minutes): · None present other than Board Members as noted Guest Attendance: · Mark Ballinger A. Opening Prayer - Led by Jim Gantt
B. Identify any New Members
& Guests - Guest recognized.
C. Reading of Minutes - Minutes from March 2005 were approved with minor corrections.
D. Treasurer’s Report - Lynne Morris via Brian Eve
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Balance is ~$32,000. Approximately ~$1000 owed to Parish as ˝ of gate
for winter sports. Boys basketball banquet bill is outstanding. Turner
Construction will pay $1000 ($500 x 2) to renew scoreboard advertisements at
each end of activity center. E. Report on Correspondence by
Corresponding Secretary - Cheryl Asper
· Scoreboard advertisement - Thank you letters written for scoreboard advertisers, need to be signed and sent. Jake Sweeney is a new sponsor. Cheryl will ask Coke (new supplier) to pay for panels to remove the Pepsi panels (old supplier) on the scoreboards. F. Reports from Sport
Commissioners
1. Girls Basketball - Mike Collier
a) Signups end of April for Fall 2005 season. b) 8th grade A/B splits probably in May. Only one combined 6th/7th team expected so no 7th grade splits. 2. Girls Volleyball - Beth Hurd
a) No report. Banquet will be April 17. 3. Boys Basketball - Jim Haverland
a) No report. Season is complete 4. Boys Football - Steve Crawford via Brian Eve
a) Uniforms - Will try to have sample jersey at next meeting 5. Track - John Fitzwater
a) No report. Season canceled at March meeting due to shortage of coaches. 6. Boys Baseball - Matt Hagen
a) No report. Season started. 7. Boys Volleyball - Joan Eckart via Brian Eve
a) 4th grade team is a combined Vivian/Barts team, playing as St. Vivian. 8. Girls Softball - Brian Eve
a) Season started G. Reports on Unfinished
Business
1.
Fee structure for 2005-06 boosters fee, registrations for each sport,
concessions, and gate: Decision needed before Football and Girls Basketball
registrations. Currently $25 membership fee per family per school year, $40
participation fee per sport per child, except Track which is $25. Motion to
leave membership fee at $25, and to raise participation fee to $50 (except
Track) approved 6-0. Gate and Concession fees unchanged, to be discussed in
Fall. 2.
Replacing Monte Carlo with Texas Hold’em: No discussion. Will keep on
agenda to keep discussion going. 3.
Job descriptions of Board Members, Commissioners, Directors: Reminder
to complete written descriptions. 4.
Recruiting for Board, Commissioners, Directors: Reminder to keep
recruiting. 5.
Board nominations for 2005/2006 school year: Four names in
conversation. No final commitments yet. 6.
Family Pledge Letter (commit to work at games, tournaments, etc.):
Letter presented at March meeting will be used starting with Girls Basketball
and Boys Football registrations. Dan Valerio will get financial data from
Lynne to add pie chart to back of form. 7.
A/B Split of teams (stay at 7th grade or move to 6th):
No changes made to A/B split. Discussion of issue identified ambiguity in
Boosters Constitution regarding voting procedures. Suggestion made that
Parish Council Constitution is clear, and a good model for Boosters. Dan
Valerio will review both and make proposal at May meeting. A/B split will be
discussed end of Summer for action before Boys Basketball and Girls
Volleyball registrations. H. New Business
1.
Finneytown Board of Education meeting April 18: BOE expected to vote
on policy for use of Finneytown District Facilities. Dan Valerio and Mike
Collier will attend. I. Next Meeting - 9 May 2005, 7:00pm, in rectory basement
J. Close of Meeting - Concluded at 8:35 pm.
K. Closing Prayer - Led by Brian Eve.
Respectfully
submitted by Dan Valerio, April 16, 2005 Commissioners and
Directors:
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