Voting Board Attendance:
Officers: Members at Large: X Dan Valerio (President) Dave Phillppi Jim Gantt (Vice President) Rozell Winters Rob Wilking (Secretary) X Mark Ballinger X Cheryl Asper(Corresponding Secretary) X Brian Hoffman Brian Frey (Treasurer)
Commissioners & Directors Attendance:
X Boys Football - Steve Crawford X Girls Basketball - Dan Valerio X Boys Basketball - Jim Haverland X Girls Volleyball - Beth Hurd (Rhonda Morgan in place of Beth Hurd) Baseball - Matt Hagen X Boys Volleyball - Joan Eckart Girls Softball - Brian Eve Track - John Fitzwater
A. Opening Prayer: Steve Crawford
B. Identify any additional members/guests: Laura Brenner
C. Reading/Approval of Minutes from Previous Meeting:
No official quorum for the February meeting - Previous meeting notes will require approval via e-mail
D. Treasurer's Report: Dan Valerio for Brian Frey
Brian Frey sent e-mail out itemizing each report & Dan is to duplicate; current balance is appx $30k
Brian anticipates net will be appx $9k for this school year pending Fish Fry results (about same as last year & this year we had the purchase of new football uniforms & did not have the golf outing)
E. Report on Correspondence by Corresponding Secretary: Cheryl Asper
No report
F. Reports from Sport Commissioners:
1. Girls Basketball & Tournament - Dan Valerio and Brian Hoffman
Basketball Tourny dates requested first 3 wks in October; rectory will confirm by April so a flier may distribute at Commissioners' meeting
2. Boys Football Steve Crawford & David Phillippi (PP&K)
Steve Crawford-Football appears to be in need of appx 12 new helmets; will confirm at following months meeting(possibly hold off on new JV jerseys pending amount of helmets needed)
Steve was approached by a new athletic supplier, Munoz Sports Gear. Has not met with them but possibility of switching from current vendor if it should be cost effective
3. Boys Basketball - Jim Haverland
Last week of regular season & then tournament starts
Jim advised he still needs to plan banquet, but due to size of the party, unsure if cafeteria can accommodate 300 people
4. Girls Volleyball - Beth Hurd(Rhonda Morgan for Beth)
Possibility of Boosters looking at additional expense should CYO pass new rules which would require the lite ball & would also change net height & service line; Rhonda sent e-mail to Coaches for feedback as vote required from school
Discussion on the need to split roles on the Girls V-ball Commissioner & the V-Ball Tournament - needs to be 2 separate functions to ease workload (ie:Boys & Girls B-Ball has Commissioners & Tourny Directors)
5. Track - John Fitzwater(reported by Dan Valerio)
No current track team at St. Vivians this year; appx 5 students are going to participate with Assumption
6. Baseball - Matt Hagen(reported via e-mail)
Currently have 3 teams (3rd,4/5th combined & 7th grade) 3rd has 15 players & 1 on the waiting list-Matt will discuss with Coach Brenner the waiting list; 4/5 grade has 10 players of which 1 is from St. Claire-would prefer 1-2 more to complete team; 7th grade has 12 students
Prelim Budget-break even - profit of 200.00
7. Boys Volleyball - Joan Eckart
Discussion of new rules for V-Ball as this would apply for Girls & Boys(lite ball, service line & net heights) Joan has replied to CYO by email regarding CYO proposed changes
Currently working on 3 teams - 3rd grade, 5th grade & 7th/8th combined need several more 3rd graders
8. Girls Softball - Brian Eve (reported via e-mail by an Valerio)
Possibility of 2 teams - 3rd grade & 8th grade incomplete at time trying to recruit from within & from surrounding schools
G. Reports on Unfinished Business:
1. Banking Location Update (Brian Frey by e-mail)
The Northside Account still exists as 3 checks cleared in January-keeping open until a month completes with no transactions
The new account is at 5/3 in which we are netting appx 100.00 interest monthly vs 40.00 from our previous institution.
Brian made everyone aware that he has accepted a position at 5/3 so there was no conflicting interest.
2. Scoreboard Advertising: (Dave Phillippi)
Dave not present. Mark Ballinger did receive art work from WesBanco for their advertisement & check was mailed by WesBanco.
3. 2005/06 Project Updates:
a) Improved Communication: Vicki & Cheryl
- No report
b) Protecting Scoreboards: Jim & Jim
- No report
c) Increased worker participation at Fish Frys: Joan
- The volunteer book was put out over this past weekend at the gate of home games-little response received. Volunteer process being structured
d) Standardized Communications for each sport through CS :Cheryl
- No report
e) Sports Camps K - 2: Rozell
- No report
f) Coaching Seminars: Jim H and Mark Boys BB and Dan Girls VB
- No report
g) Sports Budgets; forecasting for large expenditures: Brian F
- No report
h) Communications to new families/2nd and 3rd graders: Dan
- Dan working on communicating to younger grades parents thru PTA meeting/events
i) Booster Succession Plan: Dan-Brian H-Vicki
- Handful of successors needed for upcoming year as positions will be vacated; need possible successors to start shadowing for smooth process
4. Family Pass for Winter Sports (Rob Wilking)
- No report
5. Guidelines for how to handle splitting teams (Bob Veatch)
- No Report
H. New Business:
1. Letter to General Members requesting time for the Fish Fry (Valerio)
- Dan has drafted a letter but has not been sent out at this point - To be reviewed with Joan & the Hollmanns
2. Options for Upgrading Activity Center Floor (Ballinger)
- Mark obtained quotes from Cint Flooring Company for installation of a hardwood floor & a synthetic floor. The hardwood quote was app 60k & after reviewing with salesperson, several downfalls were presented due to the existing floor setup & dimensions(ie: ramps would need installed at each doorway & under the stage doors which would extend close to court). The maintainence of a wood floor is greater than synthetic also.
Synthetic floor was quoted at appx 50k. The synthetic floor can be installed in a 2 week period vs the wood floor of appx 5-6 wks. Some local schools(Holy Trinity, St. X) have installed the synthetic floors.
Though the cost is not inexpensive, the Boosters financial status is not in jeopardy & the safety of the children is first thing in mind. Funding of the floor proposed thru Golf Outings, Sports Stags, Monte Carlo & possibly open donations.
Mark has agreed to Chair this position.
3. Outcome of discussions for rolling calendar.(Valerio)
- Father Paul advised this would not be possible due to the large quantity of groups involved but would do his best to have the calendar set by April.
4. Request from Father Paul to fund the new tables in cafeteria(Valerio)
- Boosters proposing approval for the expense of 20 tables which is the balance of what require purchased as the Festival has agreed to pay for 20 also. The amount proposed to be authorized is $1200 - 20 tables at 60/each
5. Booster Constitution Change(Valerio)
- This is to be posted on quicklets & voted on in May.
6. Buddy Cards(Hoffman)
- All are handed out; extension received on turn in time due to late start. Boys B-ball being turned into Lisa McClellan & girls V-ball to Brian Hoffman original turn in date was Feb 20 pushed back to no later than Feb 27.
7. Increase in Banquet Funding? Currently at $3.00/participant.(Haverland)
-This was tabled but no approval & no quorum to vote at meeting.
I. Next Meeting: March 13, 2006 Rectory Basement
Remaining dates 3/13, 4/3, 5/8, 6/12
J. Close of Meeting (time) 9:50 PM
K. Closing Prayer: Cheryl Asper
Respectfully submitted by: Brian Hoffman(for Rob Wilking) and Cheryl Asper
| Gym Coordinator: Jim Gantt | Concession Stand: Carol & Larry Linz |
| Girls Basketball Commissioner: Mike Collier | Girls BB Concessions: Lisa McClelland & Kathleen Schaefer |
| Boys Basketball Commissioner: Jim Haverland | Girls VB Concessions: Carol & Larry Linz |
| Girls Volleyball Commissioner: Joy Gunza/Beth Hurd | Boys BB Concessions: Martha Siegel & Lucy O'Quinn |
| Boys Football Commissioner: Steve Crawford | Boys Football Concessions: Kevin Hollman |
| Track Commissioner: John Fitzwater | Boys VB Concessions: Vacant |
| Baseball Commissioner: Matt Hagen | |
| Boys Volleyball Commissioner: Joan Eckart | Golf Tournament: Mark Westerfeld |
| Girls Softball Commissioner: Brian Eve | Girls BB Tournament: Dan Valerio |
| Boys BB Tournament: Tom Kraemer | |
| Fish Fry: Kevin & Lisa Hollmann | Boys VB Tournament: Rhonda Morgan |
| Spirit Wear: Robin Totsch | Girls VB Tournament: Patty Hadden |
| Monte Carlo: Pete Arnold | Punt, Pass, & Kick Tournament: Dave Phillippi |