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St. Vivian Booster Minutes – Meeting on 10 January 2005
Voting Board Attendance (present if “X”)
Commissioners & Directors (table of roles at end of minutes): · Steve Crawford, Jim Haverland, Joan Eckart Guest Attendance: · Brian Hoffman A. Opening Prayer – Led by Brian Eve
B. Identify any New Members
& Guests
– Brian Hoffman introduced.
C. Reading of Minutes – Minutes from December
2004 were approved with wording clarification to item H6, Spring sports
signup notice to be distributed through school mail.
D. Treasurer’s Report – Lynne Morris
Balance is $15,797. All bills paid through
December. No known outstanding expenses. E. Report on Correspondence by
Corresponding Secretary – Cheryl Asper
· Letters prepared for scoreboard advertisement sponsors. Suggested donation is $500. · Will ask Coke if they want to replace the Pepsi sign. · Cheryl will prepare a thank you letter for Mitch Williams and Osterwisch for installation of the basketball winches. F. Reports from Sport
Commissioners
1. Girls Basketball – Mike
Collier
a) 100% of uniforms returned! 2. Girls Volleyball – no
report, not present, these items were discussed
a) Mike Collier identified the last team the previous weekend did not sweep/mop the bleachers as required. Brian will contact Beth Hurd and ask her to remind the coaches. 3. Boys Basketball – Jim
Haverland
a) Still only one scoreboard works. Circuit board in 2nd scoreboard was replaced and it immediately burned up. Possibly a defective transformer. b) Industrial Electronics is doing the work. They are the approved local service company for Datronics (manufacturer). c) The “Don’t bounce balls in lobby” sign is broken again. Jim Haverland is repairing it. 4. Boys Football – Steve
Crawford – no report
5. Track
– John Fitzwater – No report
6. Boys
Baseball – Matt Hagen via Brian Eve
a) Spring sports signups notice will be in the school mail this Friday, and in the bulletin. 7. Boys
Volleyball – Joan Eckart – No report
8. Girls
Softball – Brian Eve – No report
G. Reports on Unfinished
Business
1.
Scoreboard Sponsor Contracts: reviewed in “E”, report from
Corresponding Secretary 2.
Replacing Monte Carlo with Texas Hold’em in April or May: No report.
Issues with gym time at Finneytown Schools have dominated Brian’s time. 3.
Job descriptions due at February meeting: Board, Commissioners, and
Directors reminded to write job descriptions to guide future Booster
leadership. 4.
Spring Sports signup: See item 6a. 5.
Electric basketball lifts, Remotes: Remote will be placed in janitor
closet where the gym light switches are located. 6.
Recap Boys Basketball Tournament: No report. Tom Kraemer not present. 7.
Recruiting for Board, Commissioners, Directors: Brian Hoffman, guest
at meeting, is interested in being on Board. Bob Veatch will draft letter to
be sent to other candidates for Boosters leadership position. Nominations
needed by April meeting. H. New Business
1.
Parent meeting re. Recognizing and dealing with bullying, 12 January
2005: reminder that all practices are canceled so coaches can attend the
parent meeting. 2.
Finneytown Board of Education Facility Usage policy: Finneytown BOE
provided St. Vivian draft policy revision that clarifies priority order for
groups seeking to use gyms of the Finneytown Local School District. Brian
drafted a written response, which was reviewed at the meeting. Brian to
update letter with suggestions made at the meeting and e-mail to the Board
for final concurrence. Brian, Dan, and Rob Wilking plan to attend the BOE
meeting on 18 January. 3.
Electronic possession arrow for scorers’ table at basketball games:
Proposal to spend $75 for electronic arrow discussed. Board voted 5-1 against
expenditure. Will repaint existing lexan block arrow. Electronic arrow not
believed to be necessary, and less convenient to use or store. Also discussed
moving scorer’s table onto stage for better visibility – both for table
workers and coaches ability to see the arrow. No vote. Commissioner has
authority to make change. 4.
Booster booth at Open House, 12:30 – 2:30, 30 January: Each
commissioner will provide a uniform, ball, etc. to Brian to make the booth
interesting. We will use the same information leaflet as last year. Leaflet
is posted to Boosters web page on St. Vivian web site. Brian will set up
booth. Lynne, Rob, Mike, Cheryl, Bob, and Dan will staff the booth. I. Next Meeting – 14 February 2005,
7:00pm, in rectory basement
J. Close of Meeting -- Concluded at 9:10 pm.
K. Closing Prayer – Led by Brian Eve.
Respectfully
submitted by Dan Valerio, January 22, 2005 Commissioners and
Directors:
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