Voting Board Attendance:
Officers: Members at Large: X Dan Valerio (President) X Dave Phillppi Jim Gantt (Vice President) Rozell Winters X Rob Wilking (Secretary) Mark Ballinger X Cheryl Asper(Corresponding Secretary) X Brian Hoffman X Brian Frey (Treasurer)
Commissioners & Directors Attendance:
Boys Football - Steve Crawford (Tom LeSaint for Steve Crawford) Girls Basketball - Dan Valerio Boys Basketball - Jim Haverland Girls Volleyball - Beth Hurd (X) Baseball - Matt Hagen Boys Volleyball - Joan Eckart Girls Softball - Brian Eve Track - John Fitzwater
A. Opening Prayer: Dan Valerio
B. Identify any additional members/guests:
No additional members or guests
C. Reading/Approval of Minutes from Previous Meeting:
We did not have an official quorum for December’s meeting. December meeting notes were accepted and posted in the lobby and website. October’s meeting notes approved and posted to the website. (No Booster meeting in November 2005)
D. Treasurer’s Report: Brian Frey
Monthly ending balance was $28,741.00. That is an increase of $3,304 over last year to date. The treasurer is still waiting on an invoice for the scoreboard repairs. (Estimate $880.00)
E. Report on Correspondence by Corresponding Secretary: Cheryl Asper
No items for the Parish Council Rolling Calendar.
Spring Sport Sign-ups January 23rd from 6:30 - 8:00 in the Breezeway.
(Track / Boy’s Volleyball / Girl’s Softball / Boy’s Baseball)
F. Reports from Sport Commissioners:
1. Girls Basketball & Tournament - Dan Valerio and Brian Hoffman
Check given to Dan Valerio to cover end of season brunch cost and miscellaneous copies made during the season.
2. Boys Football Steve Crawford & David Phillippi (PP&K)
Andrew Cobb finished in 4th place for his age group at the Punt, Pass, and Kick competition at Paul Brown Stadium. Andrew competed during halftime of the Colts/Bengals game in November.
A $75.00 check was sent to Tom LeSaint to cover referee fees for the Varsity tournament game.
3. Boys Basketball - Jim Haverland
No Report
4. Girls Volleyball - Beth Hurd
The 4th grade sign-ups exceeded expectations, which lead to a shortage of uniforms. New uniforms were ordered. Tee shirts were also ordered to cover the first couple of games until the new uniforms arrive.
5. Track - John Fitzwater
A proposal was made to merge with Assumption for the 2006 track season. The 2005 track season was cancelled due to a lack of assistant coaches. Assumption is willing to take all of the St. Vivian kids that want to participate. The fee for track at Assumption is $35.00 plus $7.00 for a shirt.
St. James Wyoming also expressed an interest in merging with St. Vivian for track but only needed 7th and 8th graders.
St. Vivian Booster Board supports the merger with Assumption for the 2006 track season.
6. Baseball - Matt Hagen
As stated earlier , sign-ups on January 23rd. Matt Hagen is anticipating 2 teams for the 2006 boy’s baseball season. This will be Matt’s last year as commissioner, a succession plan is in place.
7. Boys Volleyball - Joan Eckart
No report. Sign ups January 23rd.
8. Girls Softball - Brian Eve
No report
G. Reports on Unfinished Business:
1. Banking Location Update (Brian Frey)
The Northside account is still open due to 17 outstanding checks. 10 out of the 17 checks are from last school year. Brian Frey will work on closing out the account by the end of the 2005/06 school year.
2. Scoreboard Advertising: (Dave Phillippi)
The Coca-Cola signs on the Activity Center scoreboards were not authorized by the school or the boosters. A representative from the Coca-Cola Company installed the signs without contact schools officials. A motion was made and approved to remove the Coke sign on February 13th if contact is not made with the representatives.
3. 2005/06 Project Updates:
Improved Communication: Vicki & Cheryl
N/R
Protecting Scoreboards: Jim & Jim
N/R
Increased worker participation at Fish Frys: Joan
A suggestion was made to have a sign-up sheet at the Fish Frys to promote the Golf Outing. Dave Phiillippi will get in contact with Mark Westerfeld.
Standardized Communications for each sport through CS :Cheryl
N/R
Sports Camps K - 2: Rozell
N/R
Coaching Seminars: Jim H and Mark Boys BB and Dan Girls VB
N/R
Sports Budgets; forecasting for large expenditures: Brian F
N/R
Communications to new families/2nd and 3rd graders: Dan
N/R
Booster Succession Plan: Dan-Brian H-Vicki
N/R
4. Family Pass for Winter Sports (Rob Wilking)
Dave Phillippi to get a copy of the Assumption policy for their Family Pass to Rob Wilking
5. Guidelines for how to handle splitting teams (Bob Veatch)
No Report
H. New Business:
1. Warning about Gasp Game (kids choking each other to achieve O2 deprived “high”)
Dan Valerio shared an article from the Cincinnati Enquirer dated (12/21/05) and a letter from a parent sent to Mrs. Margello. The St. Vivian Booster organization wants to make sure all coaches are aware of this situation. We may have had an incident take place during the Boy’s Basketball Tournament at St. Vivian. It is important to spread the information about this very dangerous activity students may participate in.
2. Combine track program with Assumption for Spring 2006 (Fitzwater)
Track program to combine with Assumption for the 2006 season.
3. Parish Council discussing rolling calendar at January Meeting (Valerio)
Everyone on the Parish Council seemed supportive of a rolling calendar and they will discuss this at their January Council meeting. Dan will submit a request for the girls and boys basketball tournaments.
4. Batting Helmets with face masks required for baseball and softball (Eve)
More information is required on this subject. Matt Hagen suggested we might be able to get the face masks (if they are required) from the College Hill Knothole program.
5. Increase banquet funding? Current spend $3/participant (Haverland)
Need more discussion from Jim Haverland
6. A motion was made and passed by the booster board to pay for a third Tournament fee for the 4th grade boy’s BB team. This is due to the large number of participants and not a change in Booster policy.
7. Emblem on Mats:
Brian Frey will contact Cintas (Kevin Bien) to verify commitment on original contract.
8. Booster Mailbox in Teacher’s Lounge: Brian Frey checks it periodically for mail.
I. Next Meeting: February 13th, 2006 Rectory Basement
Remaining dates 3/13 4/3 5/8 6/12
J. Close of Meeting (time) 8:25 PM
K. Closing Prayer: Matt Hagen
Respectfully submitted by Rob Wilking and Cheryl Asper
| Gym Coordinator: Jim Gantt | Concession Stand: Carol & Larry Linz |
| Girls Basketball Commissioner: Mike Collier | Girls BB Concessions: Vacant |
| Boys Basketball Commissioner: Jim Haverland | Girls VB Concessions: Carol & Larry Linz |
| Girls Volleyball Commissioner: Beth Hurd | Boys BB Concessions: Martha Siegel & Lucy O'Quinn |
| Boys Football Commissioner: Steve Crawford | Boys Football Concessions: Kevin Hollman |
| Track Commissioner: John Fitzwater | Boys VB Concessions: Vacant |
| Baseball Commissioner: Matt Hagen | |
| Boys Volleyball Commissioner: Joan Eckart | Golf Tournament: Mark Westerfeld |
| Girls Softball Commissioner: Brian Eve | Girls BB Tournament: Brian Hoffman |
| Boys BB Tournament: Tom Kraemer | |
| Fish Fry: Kevin & Lisa Hollmann | Boys VB Tournament: Rhonda Morgan |
| Spirit Wear: Robin Totsch | Girls VB Tournament: Patty Hadden |
| Monte Carlo: Pete Arnold | Punt, Pass, & Kick Tournament: Dave Phillippi |
| Outreach Liason/ PSR Recruitment: Vicki Murphy | |